Privacy Policy
What Information Do We Collect?
We collect information from you when you subscribe to our newsletter, fill out a form, request a consultation, or engage with our PEO services. This information may include, but is not limited to:
Client and Business Information – Name, company name, job title, business address, email address, phone number, industry type, and other business-related details.Employee Information – Full name, Social Security Number (SSN), tax identification numbers, payroll details, benefits selection, job title, and work history.Payroll and Financial Information – Banking details for payroll transactions, tax filing information, direct deposit authorization, and billing details. HR and Compliance Information – Employee records, disciplinary history, workplace safety compliance, and regulatory documentation. Website Usage Data – Information about your device, IP address, browser type, and operating system, collected through Google Analytics for performance analysis. You can learn more about Google Analytics data collection here.
If MoonStone PEO is acquired or merged with another company, we will notify you before any transfer of your information occurs, ensuring it remains subject to the appropriate privacy policies.
What Do We Use Your Information For?
The information we collect may be used in the following ways:
To provide PEO services – Including payroll processing, tax administration, employee benefits management, HR compliance, and risk management. To process transactions – Ensuring employees receive accurate payroll, tax filings, and benefits enrollment. To improve client experience – Using collected data to refine our HR, payroll, and administrative support services. To send periodic emails, text messages, or alerts – Including industry updates, compliance notifications, regulatory changes, service improvements, and customer support updates.
Your information will not be sold, exchanged, transferred, or given to any other company without your consent, except as necessary to fulfill the services requested.
How Do We Protect Your Information?
We implement a variety of security measures to maintain the safety of your personal and business-related information, including:
Encryption of sensitive data to protect personal, payroll, and financial information.Restricted access controls to ensure only authorized personnel can view or handle sensitive data. Secure data storage and transmission using industry-standard security protocols.Regular audits and compliance checks to adhere to government regulations and industry best practices.
Do We Disclose Any Information to Outside Parties?
We do not sell, trade, or otherwise transfer personally identifiable information to outside parties. However, we may share information with trusted third-party service providers who assist us in conducting business operations, such as:
Payroll and benefits providers for processing employee wages, taxes, and benefits.Compliance and regulatory authorities as required by law. IT security and data protection providers to ensure information security.
These third parties agree to keep your information confidential and use it only for the agreed-upon purposes.
Third-Party Links
Our website may contain links to third-party services, including benefit providers, tax resources, or compliance agencies. These external sites have their own privacy policies, and we are not responsible for their content or data practices. However, we welcome feedback regarding any concerns with linked sites.
Third-Party Services
Certain third-party service providers, such as payroll processors and benefits administrators, have their own privacy policies regarding the information we are required to share for transactions. We encourage you to review their privacy policies to understand how your data is handled.
If you engage in transactions with service providers outside of your jurisdiction, your information may be subject to the laws of those regions. For example, if you are located in Canada and your payroll is processed through a U.S.-based provider, your personal information may be subject to U.S. regulations such as the
Patriot Act
.
Remarketing & Digital Advertising
MoonStone PEO may use third-party remarketing tools, such as Google Ads and Facebook, to display targeted advertisements based on previous visits to our website. These vendors use cookies to track past interactions and serve relevant ads across the internet.
Third-party vendors, including Google and Facebook, use cookies to serve ads based on past visits to our website.We may permit certain third-party companies to tailor advertising that may be of interest to users and to collect and use other data about user activities.
You may opt out of personalized advertising through platforms such as the
Digital Advertising Alliance
or the
Network Advertising Initiative opt-out platforms
.
California Online Privacy Protection Act Compliance
We comply with the
California Online Privacy Protection Act (CalOPPA)
and will not distribute personal information to outside parties without your consent.
Children’s Online Privacy Protection Act (COPPA) Compliance
We do not knowingly collect information from individuals under 13 years of age. Our website and services are intended for businesses and professionals.
Personal, Financial, and Employee Information
As a PEO, we collect employee-related data required for payroll, benefits, and HR compliance. This data is shared only with authorized parties directly involved in providing these services.
This includes:
Employee onboarding and tax documentsPayroll processing and tax filingsBenefits enrollment and claims processingHR compliance reports
Third-Party Pixels and Cookies
We and our partners may use cookies, tracking pixels, and similar technologies to gather non-personally identifiable information. These tools help improve website experience, tailor content, and analyze traffic.
We and/or our partners may use pixels and pixel tags to collect information from your device and/or browser.These cookies do not contain personally identifiable information but may be linked with other collected data.Some data providers may combine de-identified demographic or behavioral data with voluntarily submitted information for advertising purposes.
Visitors can manage cookie preferences through their browser settings or opt out using industry opt-out platforms.
Online Privacy Policy Only
This privacy policy applies solely to information collected through our website and services and does not cover offline data collection.
Changes to Our Privacy Policy
We reserve the right to update this policy at any time. Changes will be posted on this page, and where appropriate, we will notify clients of significant updates.
For any questions regarding this policy, please contact us at
support@MoonStone PEO .com
.